Do you believe in multitasking?
If my guess is right, you are probably reading this blog alongside, watching the television, and maybe cooking something by the side.
And if you are at work, you are maybe having lunch, doing some light work, and you’ve got earphones plugged to your ear.
Am I right?!
There used to be a time I would have food on the cooker, try to work on the computer, and stay on the phone at the same time. It never ended up well most times as I would usually end up burning the food and ruining my meal.
The truth is that a small pot of beans was usually the food I burned the most. Maybe because it took quite a while for it to cook and so I would completely forget that something was on the cooker.
At some point, I concluded that I had to have a truce with beans. *haha* if only it was human! Oh well.
So when I think I want to be ‘efficient’ and multitask, I remind myself of these points below and act accordingly. I thought I should share because personally, I believe that there are some levels to multitasking but we should be careful and not put our jobs at risk all in an effort to be efficient.
1. Multitask when it doesn’t require much Brain Power
Depending on the type of job you are involved in, multitasking may not be the right approach to handling your duties. If you are responding to a very important email, it may not be wise to try researching on another important topic all at the same time.
A few days ago, I tried to respond to an email while having an interesting talk with a colleague and I mixed up words in the email that could have sent the wrong message to the reader. I was fortunate to discover my mistake early enough and correct it.
The human brain can’t take in two or more dissimilar information, process it, and encode them fully simultaneously into a short-term memory because it will be so much work. Our brain is not a computer even though we have geniuses.
Tring to multitask two separate tasks that require a certain level of concentration is difficult and you will be doing yourself no good.
Typically, when I have so much work to do in a day and I really need to snack on something -for energy, I can do that at the same time with working on the computer, because snacking wouldn’t require so much brain power.
If you’ll need to do two tasks at the same time, consider the level at which your brain would have to process information before going ahead.
2. Have a To-do List
I literally can’t work without a to-do list because it keeps me organized and focused. The important work for the day shouldn’t be compromised and should come first. Schedule your activities for the day and give yourself some rest time to take a break.
Prioritizing is the trick to multi-tasking if you ask me. Ensuring that what should come first, in fact, comes first. As the day goes on and new activities come up, write it out on your to-do list. This helps a whole lot. Ensure that you have sticky notes handy at all times. A good way to go about this is to have colored ones for each specific task if that helps.
3. Manage Distractions at Work
If you are trying to multitask at a certain level, then you should try to manage distractions. This may be difficult considering how your workspace is. I recommend you schedule your tasks putting into consideration hours when your workplace is usually quiet.
Tasks that require higher concentration should usually be done in quiet spaces. You can also leave to a less noisy environment or politely speak to colleagues if need be.
Do you think using headphones while working helps you stay efficient?
4. Set Time Frames
I find that when I set a time frame to tasks, then I work well within that time. It has to be an intentional act and this builds your time management skills which is useful in any organization.
However, don’t forget about your quality of work and focus on ensuring that you don’t do a poor job. When you are done with one task, move to the next as you don’t need to fuss over the completed task.
Getting too attached to a particular task may hinder you from moving to the next task which can slow you down. Personally, I advise that you make out ample time to complete each task and work with that schedule. Also, put similar tasks together to avoid confusion of having to switch to an extremely dissimilar task.
When information doesn’t make it into short-term memory, it may be difficult to have it transferred into long-term memory for recall later.
It’s important that you concentrate on an important task at a time. I wouldn’t say that multitasking isn’t possible, I would just say that it should be done with caution to avoid jeopardizing your job.
Do you multitask at work? Do you have suggestions or tips to multitasking? Please share below in the comment section. I will love to hear from you.
P.S. I apologize for not blogging as much as I should have done this week. I really needed to have a clear head and ensure that I was posting valuable content. I seek to maintain a good quality of posts because I want to give you the best!
To do this, I sometimes need to refocus and recharge, plus the fact that I had a really busy work week as well. I hope you didn’t feel left out because I love every reader of the blog.
Wishing you the very best!
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