Hello guys, I really hope your week has been going on great! I’ve been so excited lately and I can’t even tell why. But I’m also excited because it’s the end of February and the blog will turn a year old in March.

The other day, I shared this quote:

“We keep moving forward, opening new doors, and doing things, because we’re curious and curiosity keeps leading us down new paths.”

-Walt Disney

..and it thoroughly described my situation at the time. Likewise, people leave organizations for several reasons, and if you had a good relationship with the management, I can imagine how you must feel.

Read: Have you ever Quit your Job without having another one lined up?

I remember how hard it was for me to eventually inform my manager that I would be leaving the company. They went ahead to offer me a mini promotion, but I had other career intentions. I guess they could understand because I had a good relationship with the team.

From that experience, and how I also had to do so much research just to feel less guilty, here are some tips to help you through resignation. It will also make you greatly missed by your past employer.

  1. Communicate effectively and politely

Once you are certain that you’d really need to quit your job (for valid reasons), go ahead to plan your communication style. Take time out to draft a short and concise email and remember to stick to the basis.

Take note of your location and the communication style. For example, in Canada, emails tend to be generally casual. This means that you can start out your email with a ‘Hi’. In Nigeria and the UK, emails tend to be formal and may most likely begin with a ‘Dear Ma/ Sir’.

Take note of common practice and adhere to it.

2. Show gratitude for the opportunity

In your email or letter, remember to thank your employer for the learning opportunity. Even if you detest the organization for reasons best known to you, it’s important to show gratitude. You must have learned something from your time with the company, no matter how little.

3. If notice is required, give such notice

Go through your employment letter and if notice is required, ensure that you give such notice at the right time. The usual practice is two weeks, but it could be different for your organization.

This notice is required to help the employer plan a transition smoothly. It would give them time to plan a replacement for the vacant position. They may also need your help with transferring knowledge to a replacement.

In some cases, some employers may ask that you stop working before the last day given in your notice. It could be for any reason, however, it’s important that you are not the one who acted wrongly.

4. Your future plan is no one’s business

Personally, I don’t think you should inform colleagues or the management of your plans or if you’d be resuming at a new job. The reason is to prevent bad blood especially if you are moving to a competitor. But of course, it all depends on the pre-existing relationship you must have had with the company.

Again, go through your letter of employment to verify that you didn’t sign a clause that prohibits you from working for a major competitor. This is to avoid legal actions in the future.

5. Don’t change your behavior once you send in your notice

Try to maintain good behavior even after you have sent in your notice to resign. People tend to remember the last few days before your departure. Continue to maintain good conduct as much as possible. Still arrive early and behave like you’d have usually done until your last day.

6. Avoid talking about your new job

If you are leaving because you got a new job, try to keep it private. The idea behind this is to prevent reducing the motivation of other employees. Try as much as possible to keep down the excitement. It’s best that you leave on a good note

 

Sample email

Hi {Name of Management staff/ HR}/ Dear Sir/Ma,

I am writing to notify you that I am providing two weeks notice and will be resigning from my position as {Job Title or Name of the Position} at {Name of Company}. My last day of employment will be {The proposed date you will stop working}.

Thank you so much for the support you provided me during my tenure with the company. It was a great opportunity to work with you all. {You can go on to discuss assignments that excited you at the company.}

At this point, I want to explore opportunities that better align with my career goals {You can choose to give a simple plain reason like this or not}.

Please let me know if I can help with the transition in any way. I would be glad to provide whatever support I can during my remaining time with the company.

I wish you and the company success in the future.

Best regards,
{Your Name}

Have you ever had to resign from a job? Share with us your experience in the comment section.

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